REGISTRATIONS
DEADLINES
Early: until THURSDAY 31 July, 2025 (23:59 CEST)
Standard: from FRIDAY 1 August, 2025 (00:00 CEST) to FRIDAY 19 September, 2025 (23:59 CEST)
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Registration link will be disconnected on SATURDAY 19 September, 2025 at 00:00 (CEST).
After this date, registration will only be available on-site on September 29, subject to availability.
Please note that the full conference kit and Gala Dinner cannot be guaranteed for on-site registrations.
REGISTRATION CATEGORIES
Please note that you may register for:
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Short Course and Technical Sessions
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Short Course only
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Technical Sessions only
PRESENTERS
To ensure inclusion in the final program, the presenter must be registered by 19 September 2025
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Presenters of oral communications and poster/data workshops are kindly requested to indicate their paper ID on the registration form.
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If the registered presenter is unable to attend, the registration may be transferred to a co-author. In such cases, please notify us at registration@sistemacongressi.com.
REGISTRATION FEES (21% Belgian VAT included)
Category - REGISTRATION TYPE | EARLY | LATE | ON SITE |
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Short Course and Technical Sessions - REGULAR | Euro 1.574,00 | Euro 1.788,00 | Euro 2.184,00 |
Short Course and Technical Sessions - STUDENT | Euro 909,00 | Euro 1.007,00 | Euro 1.167,00 |
Short Course - REGULAR | Euro 482,00 | Euro 592,00 | Euro 793,00 |
Short Course - STUDENT | Euro 305,00 | Euro 354,00 | Euro 416,00 |
Technical Sessions - REGULAR | Euro 1.092,00 | Euro 1.196,00 | Euro 1.391,00 |
Technical Sessions - STUDENT | Euro 604,00 | Euro 653,00 | Euro 751,00 |
Accompanying Person | Euro 300,00 | Euro 300,00 | Euro 350,00 |
Student registration is available for undergraduate, graduate, and Ph.D. students only; it is not available for post-doctoral students.
Student status will be randomly requested by the Organizing Secretariat, who may ask you to send a supporting document. Failure to provide such document upon request will result in a fee upgrade.
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SHORT COURSE fees include:
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Access to RADECS 2025 Short Course (Monday, 29 September)
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Lunch and Coffee Breaks as indicated in the final program
TECHNICAL SESSIONS fees includes:
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Access to Technical Sessions (Tuesday, 30 September - Friday, 3 October)
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Acccess to Industrial Exhibition (Tuesday, 30 September - Thursday, 2 October)
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Access to Poster Session (Wednesday, 1 October) and Data Workshop Session (Thursday, 2 October)
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Lunches and Coffee Breaks as indicated in the final program
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Welcome Reception (Monday, 29 September)
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Industrial Exhibit Reception (Tuesday, 30 September)
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Soccer Tournament (Wednesday, 1 October)
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Gala Dinner (Thursday, 2 October)
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Technical Visit (Friday, 3 October)
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Conference Proceedings​
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the ACCOMPANYING PERSON fees includes:
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Welcome Reception (Monday, 29 September)
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Industrial Exhibit Reception (Tuesday, 30 September)
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Gala Dinner (Thursday, 2 October)
Accompanying persons are not allowed access to the Short Course or Technical Sessions
SOCIAL EVENTS PARTICIPATION
Help us not to waste any food or other planet's resources!
Organizers will book your social events only if you flag these items on the registration form.
You may change your selected option by re-entering your registration status until Thursday 14 August, 2025.
HOW TO REGISTER
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Create your account (Please avoid creating multiple accounts as it will lead to potential malfunctions and incorrect management of your registration.)
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If you already have one, simply log in and register.
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If you have forgotten your password, you can reset it by clicking on "FORGOT PASSWORD?"
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Select your Registration Category.
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Once you have completed your registration, you will receive an automatic registration confirmation with a summary of the options you have selected.
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If you do not receive this e-mail, either your e-mail address has been entered incorrectly or the registration process has not been completed.
Please note that registration options not linked to a payment (such as your selection to confirm your social program attendance, included in the registration fee) may be edited until Thursday 14 August, 2025.
By accessing your account anytime you will be able to check:
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your registration status
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your purchased additional items, if any
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any changes you have made (for example, your confirmation of attendance for the social events)
The automatic system will send an email only if you purchased additional items.
The Accompanying Person fee may be purchased during registration or by re-entering your account until Thursday, August 14, 2025. Simply log into your account to do so.
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If you require a separate invoice for the Accompanying Person fee, you must re-enter your account, select the accompanying person option, and enter the billing details you wish to appear on the invoice.
PAYMENTS
Fees must be paid in euros (€) and can be settled via credit card (Visa, Mastercard, American Express) or bank transfer to Sistema Congressi.
Our online payment system, Xpay, provided by Nexi, ensures the security of your transactions.
If you choose bank transfer, please complete the registration form first. Bank transfer details and instructions will be provided in the registration confirmation email.
Please note that admission to RADECS 2025 cannot be guaranteed until full payment has been received.
Registrations with outstanding or delayed payments will be automatically cancelled without prior notice.
On-site registration fees can only be settled by credit card.
INVOICE
The invoice will be issued and emailed in PDF format in due time.
Please note that possible delays may occur due to holiday periods or overlapping deadlines.
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Ensure that all invoice information is correct and complete.
The attendee's name will always be included in the invoice description.
Consistency in billing data is mandatory!
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If you select “billing to MYSELF as a private person" it means that YOU'll pay and the invoice will be in YOUR name. Please fill out all the mandatory fields with YOUR personal details.
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If you select “billing to a COMPANY/UNIVERSITY/INSTITUTION” it means that THEY will pay. Please fill out all the mandatory fields with the billing details of your Company/University/Institution, including invoice recipient.
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If you have a Taxpayer Identification Number (TIN, VAT, Fiscal Code, etc.), you must provide it. Please double-check the number you enter.
If you don't have one, simply write 'NONE
Failing to provide for the right billing invoice details will result in wrong invoices.
Reissuing wrong invoices is subject to a penalty fee.
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If you require a separate invoice for the Accompanying Person fee, you must re-enter your account, select the accompanying person option, and enter the billing details you wish to appear on the invoice.
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CANCELLATION POLICY
Cancellation must always be confirmed in writing: please email registration@sistemacongressi.com and ensure to include all your bank information.
Refunds of fees, less €50 for an administrative charge, will be issued for cancellations received before THURSDAY 31 July, 2025 (23:59 CEST).
After this date, no refunds will be possible. Refunds will be processed after the Conference
No refund will be possible in the case of a no-show.
In the event of the conference being cancelled at any time due to force majeure or other reasons beyond the control of the Organizing Committee, registration fees will not be refunded. Neither the Organizing Committees nor the Organizing Secretariat will be liable for any other costs or losses incurred, such as transportation costs, accommodation costs, financial losses, etc. Participants are highly encouraged to obtain their own insurance policy covering such events.
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In case of visa refusal, the amount paid for registration is refundable anytime, except for an administration fee of Euro 50.
An official document attesting to the visa refusal is required. Refunds will be processed after the Conference.
USAGE OF MEDIA MATERIAL TAKEN AT THE EVENTS
By attending RADECS 2025, you acknowledge and agree as follows:
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to be photographed, filmed or recorded
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that the organization of RADECS 2025, may use this material on its website or in electronic and print publications and on social media
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due to the prevalence of mobile recording devices in today’s world, RADECS 2025, Organizing Committees disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.
NEED ASSISTANCE?
If you need assistance or information about registration procedures, payments and invoices, please contact registration@sistemacongressi.com
Answers can be delayed due to some overlapping deadlines or during holiday periods.